NAME and STATUS
The charity’s name is Bexhill Heritage.
Bexhill Heritage is an association for the conservation, protection and improvement of Bexhill’s built environment.
THE PURPOSES OF BEXHILL HERITAGE
- To promote for the benefit of the public the conservation, protection and improvement of the built environment by promoting high standards of architecture, environmental design and town planning in Bexhill and particularly within the Bexhill Town Centre Conservation Area.
- To advance the education of the public in the conservation, protection and improvement of the built environment by engaging Bexhill’s residents and visitors in activities that stimulate an interest in and appreciation of the town’s built architectural heritage.
- To inform, advise and support public authorities, architects, property developers, construction companies and property owners in the conservation, repair and development of Bexhill’s heritage buildings and public open spaces.
- The charity shall be managed by a committee of trustees who shall be appointed at the first Annual General Meeting (AGM) of the charity. There shall be a minimum of three and a maximum of ten trustees.
- At every subsequent annual general meeting, one-third of the charity trustees shall retire from office. If the number of charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office.
- The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment. If any trustees were last appointed or reappointed on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot.
- The vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled as provided in sub-clause (5) below.
- The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or as an additional charity trustee, provided that the limit of ten charity trustees would not as a result be exceeded.
- A person so appointed by the members of the charity shall retire in accordance with the provisions of sub-clauses (2) and (3) above.
- A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.
- There shall be no restriction on the number of times a full member can be appointed as a trustee.
CARRYING OUT THE PURPOSES
- In order to carry out the charitable purposes, the trustees have the power to:
- Raise funds, receive grants and donations
- Apply for funds to carry out the work of the charity
- Co-operate with and support other charities with similar purposes
- Do anything which is lawful and necessary to achieve the purposes.
- The charity shall have a membership.
- People who support the work of the charity and are aged 16 or over, may apply to the trustees to become full members. People under the age of 16 may apply for non-voting, junior membership.
- Once accepted by the trustees, membership lasts for one year and may be renewed annually. The trustees shall keep an up-to-date membership list.
- The trustees may remove a person’s membership if they believe it is in the best interests of the charity. The member has the right to be heard by the trustees before the decision is made and may be accompanied by a friend.
ANNUAL GENERAL MEETING – AGM
- The AGM shall be held every year, with 14 days’ notice given to all members telling them what is on the agenda. AGM minutes shall be kept and circulated to all members within 28 days of the meeting.
- The quorum for the AGM is 5 full members.
- Each full member has one vote.
- If members have a conflict of interest, they shall declare it and leave the meeting while this matter is being discussed or decided.
- The chair may exercise a casting vote as necessary.
- The trustees shall present an annual report and accounts.
- Any full member may stand for election as a trustee.
- Full members shall elect between 3 and 10 trustees. Following retirement, trustees may be elected to serve further terms.
- Trustees shall hold at least 3 meetings each year. At the first meeting after each AGM they will elect a chair, treasurer and secretary.
- Chairs shall serve a maximum of six consecutive years in office.
- Trustees shall act by majority decision. The chair may exercise a casting vote as necessary.
- At least 3 trustees shall be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting and circulated to members.
- If trustees have a conflict of interest they shall declare it and leave the meeting while this matter is being discussed or decided.
- The trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law.
MONEY AND PROPERTY
- Money and property shall only be used for the charity’s purposes.
- Trustees shall keep accounts. The most recent annual accounts may be seen by anybody on request.
- Trustees shall not receive any money or property from the charity, except to refund reasonable out of pocket expenses.
- Money shall be held in the charity’s bank account. All cheques shall be signed by two trustees.
- If the Trustees consider it is necessary to change the constitution, register with the Charity Commission or wind up the charity, they shall call a General Meeting so that the membership can make the decision. Trustees shall also call a General Meeting if they receive a written request from the majority of members.
- If members have a conflict of interest they shall declare it and leave the meeting while this matter is being discussed or decided.
- All members shall be given 14 days’ notice and told the reason for the meeting. Any decision to change the constitution, register with the Charity Commission or wind up the charity shall require a two thirds majority. Minutes shall be kept and circulated to all members within 28 days of the meeting.
Registering with the Charity Commission – any money or property remaining after the payment of debts shall be transferred to the registered charity.
Winding up – any money or property remaining after payment of debts shall be given to a local charity with similar purposes to the Bexhill Heritage Society.
Changes to the Constitution – may be made at AGMs or General Meetings. No change shall be made that would make the organisation no longer a charity.